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Notice No. 8/13

of the President of the German Patent and Trade Mark Office of 28 August 2013 concerning the introduction of the SEPA Core Direct Debit Scheme at the German Patent and Trade Mark Office beginning on 1 December 2013

(28 August 2013)

The introduction of SEPA (Single Euro Payments Area) creates a single payment area for non-cash payments in euro. This means that there is no longer any difference between domestic and cross-border payments. The direct debit scheme can then also be used for cross-border payments in euro in the participating countries which include the 28 EU member states plus Switzerland, Monaco, Iceland, Liechtenstein and Norway.

The German Patent and Trade Mark Office (DPMA) must also implement the SEPA standards. In order to ensure a smooth transition of the direct debit payment scheme, both for our customers and the DPMA, we will make the SEPA Core Direct Debit Scheme mandatory as early as of 1 December 2013.

The current direct debit payment scheme for an account in Germany will be replaced by the SEPA Core Direct Debit Scheme. Sections 1 and 2 of the Patent Payments Ordinance (Patentkostenzahlungsverordnung) of 15 October 2003 (Federal Law Gazette I p. 2083) will be amended accordingly.


Please note the following amendments as of 1 December 2013:

1. New SEPA Core Direct Debit Mandate

As of 1 December 2013 we will only accept SEPA core direct debit mandates.
The core direct debit mandate will allow us to collect funds from the account of the person authorising the mandate. The following details are mandatory:

  • the creditor identifier of the federal administration;
  • name and address of the person authorising the mandate (that means the payer, this is the account holder or the authorised representative);
  • bank details (IBAN and BIC of the account to be debited), and
  • a mandate reference number which the DPMA assigns to you as person authorising the mandate.

The core direct debit mandate form with the creditor identifier of the federal administration and the mandate reference number (individually generated for you) will be available for download on our website from October 2013.

Important: The original core direct debit mandate bearing your handwritten signature must be submitted to the DPMA.

As soon as the German banking industry has implemented the electronic mandate, we will offer this e-mandate service.


2. Conversion of an existing general authorisation of direct debit

If we already have a general authorisation of direct debit, it can be converted into a SEPA core direct debit mandate. In that case we will notify you individually as of September/October 2013 and inform you about the possibility of conversion. You can also object to the conversion.


3. Specification of the purpose of use of the core direct debit mandate

A core direct debit mandate is a general authorisation to collect payments. Just this one mandate can be used as a basis for your payments regarding all IP rights as well as all file numbers and invoices in connection with IP procedures, where costs arise under the Patent Costs Act (Patentkostengesetz) and the Order Concerning Administrative Costs at the DPMA (DPMA-Verwaltungskostenverordnung). Other payments to the DPMA, in particular payments under private-law contracts, cannot currently be made through the SEPA Core Direct Debit Scheme.
A core direct debit mandate may be used for single (one-off) or recurrent payments. It expires 36 months after the last collection initiated on the basis of the mandate.

We will only be able to accurately allocate, on the basis of your mandate, future payments of fees or costs due with regard to an IP procedure if you additionally provide the specific purposes of use of all payments relating to the core mandate.

Unlike under the present direct debit scheme, you will have to submit two documents in future, the core direct debit mandate and the specification of the purpose of use of the mandate, including in particular the relevant file numbers, fee numbers and amounts. Only than will the requirements of collection be met.


4. Dates of specification of the purpose of use

Please use the other form provided for specifying the purpose of use of the core direct debit mandate and send it to us together with the mandate form.

If we already have a valid core direct debit mandate, it is sufficient to send us the form for specification of the relevant purpose of use of the mandate, giving your mandate reference number. You can send us a paper copy of this form, or transmit the form by fax or electronically via DPMAdirekt.

The date the due payment is deemed to be made is always the date when the DPMA has received both, the core direct debit mandate and the specification of the purpose of use of the mandate.

The form "SEPA Core Direct Debit Mandate" (A 9530.1) and the form "Specification of the purpose of use of the mandate" (A 9532.1) will be available on the DPMA website (www.dpma.de) from October 2013. Extensive and current information on the SEPA Direct Debit Scheme will also be provided on our website.

We will also publish the terms and conditions for payments to the DPMA under the SEPA Core Direct Debit Scheme in a separate information leaflet. The leaflet may be obtained directly from our organisation or through our website (www.dpma.de).


The President of the German Patent and Trade Mark Office


Rudloff-Schäffer


3620/16 E - 11.93

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