Servicenavigation und Suchfeld

Our Office


Data Protection – Public Register of Processing Operations

Documentation of automated processing of personal data pursuant to Section 4d of the German Federal Data Protection Act (Bundesdatenschutzgesetz)


Data Protection Officer of the German Patent and Trade Mark Office
Parastou C. Münzing
Zweibrückenstraße 12
80331 München, Germany
Phone: +49 89 2195-3333

Ensuring data protection – protection of your personal rights – is important to us.

Section 4g of the Federal Data Protection Act stipulates that the data protection officer, on request, makes the information pursuant to Section 4e, first sentence, nos. 1 to 8 of the Federal Data Protection Act available to anyone in an appropriate manner.
The German Patent and Trade Mark Office meets this requirements directly by way of a public register of processing operations.

1. Name and address of the controller:

Office address:
Deutsches Patent- und Markenamt
Zweibrückenstraße 12
80331 München, Germany

Mailing address:
Deutsches Patent- und Markenamt
80297 München, Germany

2. Senior management

Cornelia Rudloff-Schäffer, President
Christine Moosbauer, Vice-President

3. Person placed in charge of data processing:

Hubert Rothe, Head of the Information Department

4. Purposes of collecting, processing or using data:

It is the duty of the German Patent and Trade Mark Office to grant or register, to manage and to publish industrial property rights. The office is also obliged by law to inform the public about the IP rights valid in Germany. The duties of the office also include government supervision of collective management organisations (CMOs).

The Arbitration Board under the Employee Inventions Act (Gesetz über Arbeitnehmererfindungen) is organisationally integrated into the German Patent and Trade Mark Office but it is otherwise an independent institution mediating disputes about equitable remuneration for employee inventions.

The Arbitration Board under the CMO Act (Verwertungsgesellschaftengesetz) is also organisationally integrated into the German Patent and Trade Mark Office but it is also otherwise an independent institution, mediating disputes between CMOs and user of copyrighted works.

In addition to collecting, processing and using data for those main purposes, personal data are collected, processed and used, for example, within the framework of accompanying or supporting functions such as administration of personnel, suppliers and service providers.

5. Description of the categories of groups of data subjects and the appurtenant data or categories of data:

In order to perform the duties mentioned under item 4, mainly the following personal data or categories of data of the following groups are collected, processed and used:

  • personal data covered by our statutory duty: for example, applicants, inventors, representatives (mainly address and invoicing data for the grant, administration and publication of IP rights; address data in arbitration proceedings); electronic publication (mainly address data)

  • personal data within the framework of information Services provided by the German Patent and Trade Mark Office: for example, data supply (mainly address and invoicing data of the data recipient)

  • personnel data: mainly contractual, address, employment and invoicing data; data relating to personnel administration and management; timekeeping data as well as access control data; calendar management data; data for communication as well as settling and controlling transactions and technical Systems

  • candidate data: mainly address data, information about the professional record, training and qualification

  • supplier data: mainly address and function data

6. Recipients or categories of recipients to whom the data may be transferred:

  • public bodies that receive data based on legal provisions (e.g. social insurance agencies, tax authorities, supervisory authorities)
  • internal units that are involved in the execution of the respective business processes (mainly IP administration, personnel administration, budget, procurement, telecommunications and IT)
  • service providers that are involved for proper business processing (Sec. 11 Federal Data Protection Act)
  • other external bodies such as banks (payment of salaries, direct debit mandates for IP fees)
  • users of free file inspection and of the registers
  • data recipients within the framework of data supply agreements (e.g. database providers, scientific institutes, etc.)
  • foreign and international IP offices within the framework of international cooperation

7. Standard periods for the erasure of data:

The data will be deleted after expiry of the retention period governed by law, by internal policies or contracts. If data are not affected by this, they will be deleted if the purposes mentioned under item 4 are no longer applicable.

8. Planned data transfer in third states:

Personal data are only transferred in third states for purposes of the necessary communication provided for in laws and international treaties as well as of the exceptions provided for by the Federal Data Protection Act. This includes international cooperation with other national as well as international IP offices, free file inspection and inspection of public registers and data transfer for the purposes of data supply agreements. There is no other transfer in third states; neither is such a transfer planned.

Last updated: 23/08/18 


You are here: